ExecuMedical
ExecuMedical Workforce

ExecuMedical Workforce · Development in progress

Arrange cover.
See what it delivers.

We’re developing a practice portal to bring cover requests, deployment readiness, schedules, timesheets and reporting into one place. Practices manage their cover, clinicians accept and deliver the work, and ExecuMedical supports readiness, service quality and exceptions.

Status: In development
For practices and groups
Self-service cover across authorised practices and sites, with usual clinicians and recurring sessions in mind.
For clinicians
A route from evidenced capability through work-related checks to accepted sessions and monthly invoicing.
Availability
In development. The portal and staffing service are not yet available; enquiries about the direction are welcome.
  1. SeeEMERGE
  2. BuildEducation
  3. DeployWorkforce
  4. ImproveAdvisory

The practice portal we’re developing

Your requests. Your usual people. One shared record.

The aim is to let practices arrange routine cover themselves, with support when something needs attention. These are the planned workflows; booking is not open yet.

One practice or several sites

One account, with access to the locations and actions each person is authorised to manage. Group oversight and site-level requests, with billing arrangements kept separate.

Book the work you need

Specify activities such as NHS Health Checks, phlebotomy or hypertension support. Set a one-off session or a recurring pattern, and review the expected charge before committing.

Request familiar clinicians

Choose a preferred person from the eligible pool, allow a suitable alternative, or request any eligible clinician. A session is confirmed only after the clinician accepts and the required checks pass.

Keep changes visible

Amend or cancel individual dates or a series, with the impact and applicable terms shown. Record who requested and confirmed each change, and notify those affected.

Phone and email requests are intended to enter the same recorded workflow. Optional AI-assisted channels are a later direction; the core service is being designed around self-service.

The service journey

From preparation to work delivered.

Education prepares the person. Workforce is being developed to complete work-related checks, coordinate agreed sessions and show what the service delivered.

  1. Prepare

    Education evidence shared with consent, followed by work-related compliance and site requirements.

    1. Capability
    2. Onboarding
    3. Readiness
  2. Arrange

    A practice requests the work and accepts the terms; an eligible, available clinician accepts the sessions.

    1. Request
    2. Agreement
    3. Schedule
  3. Deliver

    Confirm the planned hours or explain an adjustment, then record activity totals without patient details.

    1. Session
    2. Smart timesheet
    3. Practice approval
  4. Account

    Bring approved work into organisation invoices and reporting, alongside clinicians’ own invoices to ExecuMedical.

    1. Value report
    2. Client invoice
    3. Subcontractor invoice

The intended timesheet asks “worked as planned?” rather than relying on clock-in and clock-out. Clinicians would review and submit their own monthly invoices; client charges and subcontractor fees remain separate.

Connected where it helps

Capability, cover and capacity.

Workforce is designed to work for a practice on its own. Planned connections to Education and EMERGE would reduce re-entry and join the people, work and facilities needed for a session.

  1. Capability from Education

    With the person’s consent, verified capability would inform readiness alongside work-related compliance and site induction. Training completion alone would not make someone deployable.

    Explore Education

  2. A complete Workforce journey

    Practices would be able to request, track and approve cover through Workforce without using EMERGE. Clinicians would manage offers, sessions, delivery records and invoices in their own area.

  3. Rooms and needs through EMERGE

    For practices using both products, the planned connection would turn an EMERGE need into a cover request, coordinate room and equipment reservations, and return delivery and value information.

    Explore EMERGE

These integrations are planned, not live. EMERGE would manage room and resource availability; Workforce would manage clinician assignments. Changes would need to keep both records in step.

Delivery and value

See what was done, and what it cost.

The planned monthly report would bring together sessions, confirmed hours and activity totals, such as checks completed. Three financial measures would stay separate, with their assumptions visible.

  • The cost of the service

    Approved charges linked to recorded sessions and agreed terms, ready for organisation-level invoicing.

  • Estimated activity contribution

    Where an agreed payment rule exists, estimated eligible activity income less service expenditure. Other costs and the basis of the estimate would be made clear.

  • The internal staffing alternative

    A practice-agreed comparison with existing capacity or recruiting someone new, with recruitment and training costs spread over a realistic period.

Completed checks are not payable claims, and delivered sessions do not by themselves prove clinical improvement. Comparisons would show the agreed assumptions; savings are not guaranteed.

Development in progress

The foundation is underway.

The first release is being developed around one complete service journey, using synthetic data.

Status: In development

  • Foundation in place. The application structure and initial rules for recurring sessions, shift status, timesheets, rates and billing have been written. They are being extended and checked against the full service journey.
  • Portal and workflow design. Practice and clinician journeys cover scoped access, preferred cover, accepted changes, activity records, approvals and monthly reporting.
  • Accounting and integrations planned. Client invoices and subcontractor invoices would feed separate QuickBooks workflows. Education handover and optional EMERGE resource booking are part of the connected design.

The portal, integrations and staffing service are not yet available. This website explains the development direction; it does not take shift bookings or clinician applications.

Talk to ExecuMedical

Help shape Workforce.

If you manage cover across a practice or group, or work as a clinician, tell us where requests, changes, approvals or invoicing become difficult. We welcome development conversations while the module is being built.

Discuss WorkforceExplore Education